ࡱ> ]_\q` e.bjbjqPqP 7F::.&6@@@8x<.;2":::::::$`<h>:::||||:|:|| 67 `[<7D@ 6::0.;66\?\?,7\?7><,|h$::j.; Humboldt State University University Budget Committee (UBC) Notes Friday, March 25, 2005 Present: Steve Butler, Diana Campos, Carl Coffey, Greg Crawford, Randi Darnall-Burke, Susie Dodson, Karen Earls, Ken Fulgham (Co-Chair), Nancy Kelly, TK Koesterer, Judith Little, Saeed Mortazavi, Burt Nordstrom, Wayne Perryman, Lori Rudebock, Laurie Sheppard, Carol Terry, Rick Vrem (Co-Chair) Absent: Christopher Thompson, Samantha Williams-Gray, Labor Council Rep. Guests: Nicole Alvarado, Bill Cannon, Merry Schellinger (recorder). Comments from President Richmond: The campus is working hard to manage the deficit, primarily focusing on enrollment issues. The reserve fund that was created last year will have to be used to cover needs. The purpose of the University Budget Committee is to help provide an open, inclusive and objective process for allocation of resources. The campus will need to work with best estimates on projecting revenue and expenses; information from the system at the state level will not be available in a timely manner to the campus. We need to learn to live within our means and keep expenses in line with revenue; especially keeping in mind the need to meet our enrollment targets. Keep HSUs Strategic Plan in mind during these deliberations and consider the big picture when hearing budget requests. Committee members should set aside personal department/classification interests and view the process with a long-term perspective, looking at the broad issues rather than smaller details. The President reviewed the information on the handout, Funds Available and Mandatory Costs. There are $8 million dollars in requests and only $.5 million dollars in funds available. Based on this difference, the President has asked the campus to plan for a 5.5% reduction. The President is recommending that this reduction (ca. $2 million) be reallocated in a differential way across the University. When prioritizing the requests, UBC members should keep in mind that when recommending requests be funded there needs to also be a recommendation where the money come from (reallocated/cut). Steve Butler Student Affairs: Divisional Presentation The initiatives presented are necessary to support students. Student services are the foundation upon which the university exists. Currently, there is not a good balance in the delivery of student services. All of the initiatives presented directly affect student recruitment and retention. Student Affairs received no additional base funding in FY03/04 and received two one-time funds (Alcohol and Other Drug Prevention coordinator and University Police officer). The funding for the UPD officer was not used because the grant program that would have matched the funding was suspended. The money has been saved and will be returned if Students Affairs requested base funding is received. Since FY03/04 Students Affairs budget has been reduced 29.4%; more than any other division. The potential impact of further reductions will be the need to eliminate programs (listed on PowerPoint slide). Review of requests from The Big List: 1) and 2) Additional base funding is requested for the two one-time funded positions from FY04/05: Alcohol/Drug Intervention Coordinator and University Police officer. 2% of HSU freshman are being expelled from school because of alcohol and drug use and safety is a major issue for prospective students and parents. 3) Request to restore funding that was reduced last year. 4) This MPP position was eliminated when the person left; has been covered by other staff in the meantime. Q: Why is this a MPP position rather than a staff position? A: It is a manager position; the individual manages several programs. 5) There has been an increase in the number of students being academically disqualified. 6) UPD operates 24/7; for both campus safety and the safety of the officers, this back-up position is needed. 7) Elimination of this position resulted in elimination of 20-40 FTES last year. The resulting increase in FTES and revenue would be more than the cost of the position. 8) Student Affairs does not have a budget analyst; the position would be responsible for budget, benefits, etc. Since HR has transferred responsibilities for things like benefits, etc. to colleges/divisions, additional staffing is needed. 9) Counseling staff has been reduced from 4.6 to 2. Students issues and needs are increasing; as well as more help is being needed with classroom management issues. 10) This will have a positive impact on student retention and student GPAs. 11) This position would be good for recruiting FTES. 12) The position was eliminated and the responsibilities were given to an individual already in another position. 13) By having a coordinator to help develop a program, 200+ international students could be brought in within 2 years. The first five items are considered critical. In evaluating the requests, consider what each program does to generate FTES. Q: How did you prioritize the list? A: Partly based on what needs to be replaced (from earlier cuts) and partly needs-based assessment (with input from directors). Burt Nordstrom University Advancement: Divisional Presentation $200,000 in new funding was received for hiring Noel-Levitz as a consultant. The money has not been used to subsidize anything else. $65,000 in one-time funding was used to reconfigure University Advancement, including adding positions. Reductions have been taken in OE, part-time staff have been eliminated, and there have been time base reductions. At the CSU level, every campus is being asked to develop advancement programs. HSU has a poor track record and needs to invest in the future. Review of Requests from the Big List: 1) There is no existing clerical support; currently using staff in the Presidents Office. This request include travel money, supplies, and support staff. 2) Record keeping is critical to the operation and more staff is needed for this. 3) In addition to staffing; OE includes $7,000 for travel and $10,000 for supplies. Would ask for $10,000 from the Alumni Association. 4) Currently have one full-time development officer. A second full-time development officer is needed. Request includes salary and benefits; part-time clerical support; equipment; travel; and supplies and services. $50,000 would be matched from CNRS (non-state donations). The Chancellors Office understands the difficulties for the campus in terms of fundraising (i.e., rural location, relatively lower population, etc.). However, there is still an expectation that fundraising will increase, with a goal of 6% of the general fund. Without Schatz, the campus is currently raising about 2.5% of the general fund. It is difficult to measure if alumni relations or development brings in more money; they are two different aspects of fundraising. HSU Alumni Relations falls in the bottom 10 compared to other CSU campuses. Carl Coffey Administrative Affairs: Divisional Presentation NOTE: UBC members were asked to use the information presented for purposes of UBC decision-making, and not to share it beyond the meeting as there are staffing and personnel issues under consideration. Administrative Affairs include CMS, Facilities Management, Fiscal Affairs, Human Resources & Risk Management. Funding restored this fiscal year went toward reinstating positions that had been cut and restoring maintenance supplies. Funding also went towards special repairs (underground tank leak), emergency repairs (leaking ceiling), of the recycling budget and the Educational Services Building Feasibility Study. A 5.5% reduction in the Administrative Affairs budget would mean a 25% reduction in custodial staff (currently the campus is considered a moderately dingy campus); 20% reduction in grounds staff (2 retirements not replaced); further reductions to distribution services (mail room, shipping, etc.); 1/3 reduction of the auto mechanic staff and reduction of special repairs (painting, etc.) Review of Requests on The Big List: Items 10-14 were eliminated. 1) Five positions were moved to soft funding last year, and Fiscal Affairs is now operating in crisis mode. 2) The Data Warehouse Project is mandatory; it is required by the system for every campus. 3) Human Resources had no OE for FY 04/05. 4) The implementation of the CMS Student Administration Module is scheduled to be complete Fall 2007 with the campus going online in 2008. Q: Is there any discussion at the system level about keeping Banner instead of replacing it with the PeopleSoft module? A: No, but we will be the last campus to implement PS. A consortium of Banner campuses has been formed and may help to save some implementation costs by sharing information, etc. Q: Is it time to go to the System and ask for a loan? A: Concern is how would we pay back the loan? The costs of implementing PS will only continue. 5) CMS 6) There are long-term plans for major projects; appearance and functionality of classrooms has an impact of students and faculty recruitment and retention. Deferred maintenance funds have been depleted. 7) Strike the $15,000 under operating expenses for this budget request. 8) A shift change was made to avoid paying shift differential costs. It has taken a toll on staff and there is a desire to restore funding and revert to previous shift schedule. Q: How much goes to UPD to cover building security? A: Ca. $20,000, but not sure. Handouts Funds Available and Mandatory Costs FY05-06 Budget Reduction Planning for FY06 Decision Package Summary for FY2005-2006 FY04-05 Approved Funding Initiatives)     PAGE  PAGE 5 UBC Notes 1-14-05 JRZad .  5 6  '    ? 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