ࡱ> UWTq` 1bjbjqPqP 7F::)58Tp4K*2". )))))))$}+h-)U U U )*"""U |)"U )""%& P5E %)*0K*%,{.!{.&&{.&" L))w"dK*U U U U xx Humboldt State University University Budget Committee (UBC) Notes Friday, April 8, 2005 Present: Carl Coffey, Greg Crawford, Randi Darnall-Burke, Susie Dodson, Karen Earls, Ken Fulgham (Co-Chair), Nancy Kelly, TK Koesterer, Judith Little, Saeed Mortazavi, Burt Nordstrom, Wayne Perryman, Lori Rudebock, Laurie Sheppard, Carol Terry, Christopher Thompson, Rick Vrem (Co-Chair). Absent: Steve Butler, Diana Campos, Samantha Williams-Gray, Labor Council Representative. Guests: Nicole Alvarado, Bill Cannon, David Rowe, Linda Mortensen, Donna Schafer, Bob Snyder. NOTE: The PowerPoint slides from divisional presentations made at the March 25 and April 8 meetings are posted on the UBC web site. The schedule of meetings for the remainder of the semester was reviewed: April 8 2-5pm CCR Divisional Presentations for President's Division, Academic Affairs, and All University General Expenses April 15 2-4pm CCR Organize for divisional deliberations; answer member questions April 22 2-5pm CCR UBC deliberations of divisional budget presentations April 29 2-4pm CCR UBC publishes preliminary prioritized funding recommendations for review and comment May 4 Deadline for campus input of UBC recommendations on budget funding priorities -- (Not a UBC meeting) May 6 2-4pm CCR UBC compiles final budget recommendations May 12 UBC recommendations presented to President and Executive Committee (Not a UBC meeting) May 13 2-4pm CCR UBC elects subcommittee to convene over the summer as needed Rollin Richmond, President Presidents Office: Divisional Budget Presentation Units currently reporting to the Presidents Office include: University Budget Office, Enrollment Management (Admissions, Registrar, Financial Aid), and Office of Diversity and Compliance Services. $300,000 in new/additional funding was received last year for recruitment of new students. Funds have gone towards several different functions, including graphic materials (publications for recruiting), receptions, creation of a CD-ROM, travel for admissions staff, tele-counseling, and other activities. The base budget for the Presidents Office is $4.7 million; a 5.5% reduction would be ca. $259,000. This could result in an elimination of five staff positions and would have an impact on the universitys ability to provide timely campus services to recruit students and inability of campus to meet Chancellors implementation timeline for CMS. Review of requests from Decision Package Summary: 1) The University needs to attract a more diverse student body, not only for ethical reasons but for practical and economic reasons as well. Funding is requested for release time for a faculty member to develop and implement ongoing diversity training on campus. Q: Why is this a base funding request? A: There is need for an ongoing program well into the future. 2) The Degree Audit Reporting Systems (DARS) is extremely useful software for advising. It used uniform information and shows what students have taken and must take for their major, etc. a good way of supporting retention. The software would be used until the DARS data was transferred to CMS in ca. three years. Q: Is the request for base or one-time funding? A: The President will check. Q: Has there been a survey of student satisfaction? A: No, but that is a good suggestion. There are components that can be added to customize and make reports less confusing. 3) Funding would provide support for: continuing online chat sessions; sponsor two bus trips to bring high school students from southern California for a visit to HSU; re-instate tele-counseling in admissions; development of new publications; increasing travel for recruiters to high schools and community colleges. Q: What was the successful mean in the context of the online chat sessions; there have been reports that they havent worked that well. A: One measure has been the number of students participating, but it would be worth getting more on. 4) Handling of confidential student data and the ability to respond rapidly and efficiently to prospective students are areas requiring more IT support. Q: How are IT issues currently dealt with? A: On an ad hoc basis as there is no dedicated IT support for this area. Rick Vrem, Provost and VP for Academic Affairs Academic Affairs: Divisional Budget Presentation Additional funding was allocated to Academic Affairs in 04/05 for: Spring classes (lecturer salaries and benefits) money was allocated to colleges on a one-time basis Partial funding for the five-year Server Migration Plan Graduate Recruitment the funding was not used (lack of communication that it was available) and so it will be rolled forward, to be used for Graduate Recruitment in 05/06. Academic Affairs current base budget is ca. $48 million. A 5.5% reduction would mean a cut of ca. $2.6 million. It was noted that in the past years cuts, there has been a priority to protect teaching. Currently, the administrative side of AA is under-funded; illustrated by a graph comparing HSU to its peer CSU campuses. Information Technology has also been under-funded compared to peer CSU campuses. Effects of a 5.5% reduction will include a loss of a majority of the funding lecturer positions in the Colleges and for the University Library, a reduction of hours, no funding for new acquisitions, and unfilled library positions. The cost of instruction at HSU is high (per FTES); one of the highest in the system (i.e., the % of the overall campus budget that goes to academic instruction is high). A handout provided some data for consideration; one reason may be that HSU has a number of high cost programs and the data shows that there may be some correlation between the number of high cost programs and the cost per FTES. Data was also used to show that small class size at HSU is more of a myth than a reality. HSU ranks about third with peer campuses. It also has the highest proportion of lab classes compared to other CSU campuses. The complete list of funding requests for Academic Affairs included 34 requests. Fourteen requests are being brought forward to UBC. Review of requests from Decision Package Summary: 1) The CSU has mandated that the campus return to a State supported summer session. The amount requested is an adjustment to base funding, providing bare bones support (faculty salaries & benefits only). 2) Currently, one-time funds are being used for lecturer salaries; need to build this back into the base budget. 3) CNRS OE funding has declined considerably and in addition, the College has taken a major hit from the Golden Handshake and the need to cover annuitants over the next four years. 4) The Master in Social Work program is a new program developed in response to community needs and with financial support from the community. The enrollment target for the program is 120 FTES for it to be self-supporting. Current enrollment (AY05/06) is 65 FTES. 5) Two positions were reduced to half-time and filled with annuitants. Positions were re-organized and reflect current needs. The Vice Provost for Academic Programs and Undergraduate Education will also include responsibilities for space issues. The Associate Vice President for Faculty Affairs will oversee Academic Personnel Services (changed from Faculty Personnel Services since it will also include the new Unit 11 employees (Academic Student Employees). 6) This program is to replace aging servers and provide staff for overseeing the work. 7) Full-time staff position responsible for oversight of new bargaining unit 11. There are ca. 200 Academic Student Employees in the bargaining unit. 8) The money was unspent FY04/05 would be rolled forward. 9) Request is the minimum needed to maintain the print journal collection and to cover the increase in cost of electronic databases. 10) One-time funding to complete the first year of the server migration. Q: What is included in OE? A: Maintenance and software. 11) Funding would reinstate one half of the previously funded Mentor Teacher stipends. Stipends go to state mandated mentor teachers for students who are student teaching. 12) Request is to institutionalize the current position of faculty Associate Director of the Office of International Programs, which is under ORGS. 13) This request was pulled due to a failed search. The request will be made again year. It was noted that this is the third successive year the search has been unsuccessful. 14) The CICD currently has no OE and has covered expenses this with a staff voluntary one-year leave of absence. With the staff member returning, some OE needs to be restored. 15) This is an all-university request for support the WASC accreditation project that is now underway. Funding is for the four years of the project (05/06-08/09) and will cover various needs, including: faculty assistance with learning outcomes assessment, a one-half time analyst, support for writing and editing, student assistants, and travel. Carol Terry, University Budget Officer All University Carol presented the list of funding obligations for the university, not covered under divisional requests. These are all part of the base budget. For the most part these are mandatory costs; the only way to cut All University budgets is to cut the Contingency Reserve. Q: How much is left in this years Reserve? A: Essentially 0 (zero). According to the budget policy, the Contingency Reserve should be receiving another $314,000 for fiscal year 2005-2006. Q: What does Lease of Facilities include? A: The Annex, Trinidad dock, Eureka Wharf, and recreation fields for intramurals. Q: Why are the Ombudsperson and FAR not included in positions funded from base funds? A: They are filled with one-time dollars because individuals change in the positions and they are back-filled accordingly. * * * * * * * There was general discussion on preparing for the next meeting and how to approach the process of prioritizing. Since the President asked the UBC to take look at the big picture and take a broad approach, there was discussion on what this meant. Since the idea is to reallocate in order to fund, it opens up the possibility of taking a broader view; consider that not all cuts need to be 5.5% across the board and that not all of the requests need to be 100% funded. There was consensus that it would be helpful to schedule a meeting for Friday, April 15 to begin reviewing and discussing the budget presentations.     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